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Equipment Delivery Procedure
Procedure for reserving and delivering equipment to classrooms:
Faculty and staff may request that media equipment be delivered
to a classroom. Some items are only available for delivery and cannot
be checked out (TV/VTR sets, for instance) and some equipment cannot
be delivered for security reasons (notably laptop computers and
data projectors). Requests for equipment should be made no later
than 4:00 pm on the weekday before the delivery. For items requested
for delivery after 5:00 pm, we can generally accept requests before
4:00 pm the same day. Last-minute requests can be taken, but on-time
delivery cannot be guaranteed.
I. General Procedure
When equipment is requested...
When an instructor calls and requests equipment, use the following
decision tree to decide how to proceed:
- Is the equipment to be picked up or delivered?
- Laptop computers, data projectors, camcorders, and digital
cameras cannot be delivered. These items must be checked out;
instead of scheduling a delivery, enter a reservation for
the equipment into the computer, and inform the instructor
that the equipment must be picked up.
- Most other equipment can be delivered to the classroom.
- Is the equipment needed in the classroom?
- Check the Classroom Technology Guide
on the Web, or the Room Contents Checker in the Paradox database.
- Remember, many instructors are simply unaware of the equipment
available in their classrooms! If the equipment is already
present in the classroom, inform the instructor. Due to special
requirements additional equipment may occasionally be required,
for instance a second TV/VTR unit.
- Is it before 4:00 pm the day before the equipment is needed
(or before 4:00 pm the same day for evening classes)?
- If not, inform the instructor of the usual policy, and warn
him that on-time delivery will be attempted, but cannot be
guaranteed.
If the equipment is to be delivered, use the "Schedule a Delivery"
utility in the Paradox application. When you click the Submit
button, the utility will not alllow you to proceed unless you enter
the minimum required information. Also, if it is a last-minute or
same-day request, you will be asked if you want to print another copy
of the day's delivery form.
When equipment goes out...
Look at the delivery schedule for the day to determine what equipment
is required. VHS/MON carts are stored in the various storage rooms
around campus so that it should not be necessary to move television
carts between buildings
If necessary, obtain the equipment from the storage location (the
rear-projection/storage room or the cabinets behind the service
window) and check to make sure that it is complete. In the case
of a projector, plug it in and make sure the lamp works. If you
are delivering equipment from the remote storage rooms, obtain the
appropriate building key ring from the key cabinet to the right
of the service window.
Deliver the required equipment to the classroom no later than the
scheduled delivery time. Make a note of the ID code number of each
piece of equipment delivered, or in the case of a named cart, get
the name of the cart.
Finally, initial the delivery sheet in the space marked "Out"
next to the delivery you just did, AND write the ID codes or name
of the equipment delivered below the box with the requested equipment.
Be sure to write down the ID code (i.e. "KC 127") or the
name (i.e. "Solomon") for each piece of equipment delivered
as it is our means for tracking the whereabouts of all of our equipment!
When equipment comes back...
After the class ends, return to the classroom, collect the equipment
listed on the delivery sheet, and return it to its storage location
or take it to its next delivery location. Initial the delivery sheet
in the space marked "In" next to the pick-up you just
did.
Most important...
If you have any questions; if you are in any doubt about proper
procedure, please ASK a permanent staff member or a student supervisor!
II. Special restrictions and procedures:
- Laptop computers may NOT be delivered.
- The Data Projectors may NOT be delivered.
- Camcorders and digital cameras may NOT be delivered.
- While the above listed equipment may not be delivered, please
be willing to help faculty and staff handle and set up the equipment
when they come down to check it out.
III. Storeroom equipment:
Battelle Hall of Science and Nursing (BHSN):
- VHS/MON Jeremiah
- VHS/MON Isaiah
- VHS/MON Hosea
Capital Center (RAC):
Learning Center (LC):
- VHS/MON James
- VHS/MON Luke
- Caramate slide viewer G 28
- Cassette Player KC 80
Troutman Hall (TH) Room 223 Closet:
- VHS/MON Anna
- Slide Projector (KSP) F 25
Kerns Religious Life Center (KRLC):
- VHS/MON Abraham
- 16mm Projector A 18
- Slide Projector (KSP) F 44
- Overhead Projector (OH) H 43
- Cassette Player KC 115
- Record Player L 9
- Projection Screen P 48
Huber-Spielman Hall (HS):
- VHS/MON Matthew
- VHS/MON Ruth
Conservatory of Music (COM):
- VHS/MON David
- VHS/MON Solomon
- 8' Projection Screen P 45
- Slide Projector (KSP) F 42
Rev. 0.1 - DCAjr - 09/26/2001--HTML 09/26/2001
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